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myOKSTATE
OrgSync
Directory
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Campus Event Planning Request
Please submit this form at least
FOUR
business days prior to your event date in order to go through the proper work flow approvals. You will receive a confirmation from the Office of Student Life once your event has been approved. The Office of Campus Events will notify you with any questions or concerns pertaining to your request. If you do not receive an approval email, your event has
not
been approved yet - please contact okc.studentlife@okstate.edu prior to your event for more information if you have not received any communication beforehand. Thank you!
Club or Organization Information
Organization (Club) Name
Club Representative: First Name
Club Representative: Last Name
Club Representative: Email Address
Club Representative: Phone Number
Faculty/Staff Advisor Name:
Faculty/Staff Advisor OKSTATE Email:
Event Information
Event Title
Event Description
Date of Event
Date of Event
January
February
March
April
May
June
July
August
September
October
November
December
1
2
3
4
5
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7
8
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10
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12
13
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20
21
22
23
24
25
26
27
28
29
30
31
2026
2025
Beginning Time of Event (Including Set-Up)
End Time
Desired Location/Room
Approximate guest count (maximum)
Is this event open to the public?
Is this event open to the public?
Yes
No
Will this be a fundraising event?
Will this be a fundraising event?
Yes
No
Will you need catering for this event?
Will you need catering for this event?
Yes
No
Will you be needing A/V (audio/video equipment) for this event?
Will you be needing A/V (audio/video equipment) for this event?
Yes
No
Do you need to request security for this event?
Do you need to request security for this event?
Yes
No
Does this need to be a reoccuring order? If yes, please enter all applicable dates in the accompanying text box.
Does this need to be a reoccuring order? If yes, please enter all applicable dates in the accompanying text box.
Yes
No
Additional Dates for Reoccuring Orders
Marketing
Social Media or Marketing Need request?
Social Media or Marketing Need request?
Yes
No
Do you have a flyer or graphic you would like marketing to approve? Please attach
Submit
