Club Event Planning Request

Please submit this form at least FOUR business days prior to your event date in order to go through the proper work flow approvals. You will receive a confirmation from the Office of Student Life once your event has been approved. The Office of Campus Events will notify you with any questions or concerns pertaining to your request. If you do not receive an approval email, your event has not been approved yet - please contact okc.studentlife@okstate.edu prior to your event for more information if you have not received any communication beforehand. Thank you!

Club or Organization Information

Organization (Club) Name

Club Representative: First Name

Club Representative: Last Name

Club Representative: Email Address

Club Representative: Phone Number

Faculty/Staff Advisor Name:

Faculty/Staff Advisor OKSTATE Email:

Event Information

Event Title

Event Description

Date of Event

Beginning Time of Event (Including Set-Up)

End Time

Desired Location/Room

Approximate guest count (maximum)

Upload a Budget Plan for your Event.

Upload an agenda and or meeting minutes.

Is this event open to the public?

Yes

Will this be a fundraising event?

Yes

Will you need catering for this event?

Yes

Will you be needing A/V (audio/video equipment) for this event?

Yes

Do you need to request security for this event?

Yes

Does this need to be a reoccuring order? If yes, please enter all applicable dates in the accompanying text box.

Yes

Additional Dates for Recurring Orders

Other

Marketing

Social Media or Marketing Need request?

Yes

Do you have a flyer or graphic you would like marketing to approve? Please attach